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Reproduction of Archival Materials
Reproductions can be made of most types of archival material, including textual records, oversize maps and architectural drawings, microfilm, photographs, audio cassettes, films, videotapes, and some records in electronic format. Researchers should note, however, that reproduction service may be limited by donor restrictions and is subject to the terms and conditions of the Copyright Act.
Saskatchewan Archives reserves the right to refuse to provide a reproduction of archival materials if they are fragile or damaged and if the process of producing the reproduction will jeopardize their physical integrity and the Archives' ability to provide said materials to future patrons.
Photocopies of Archival Materials
There is no limit to the number of photocopies that a patron can order. However, for documents that are considered to be a "work" as defined by Canadian copyright legislation, where there is still a subsisting copyright consideration, the Archives is restricted to making a single copy for a patron's research and private study . Copy orders are processed in the order in which they are received. We strive to complete orders within a three week period. However, at certain times, there may be delays in processing large copy orders.
Other Forms of Reproduction of Archival Materials
The following reproduction services are available.
- Digital copies can be reproduced from photographs.
- Microfilm printouts can be reproduced using a microfilm reader-printer. In Regina, a self-service microfilm reader-printer is available for use by patrons. Patrons may also scan microfilm images to a memory stick or CD.
- Oversize maps, architectural drawings, and colour photocopies can be reproduced. Charges invoiced by service provider* plus 30% surcharge on total cost of order. Estimates will be provided in advance.
- Audio tapes can be reproduced onto CD's.
- Films and videotapes can be reproduced onto DVD.
- Copies of microfilm reels are available where Saskatchewan Archives creates or has created the negative
- Digital scans of most archival materials are available in most instances. They can either be copied to a compact disk (CD) or sent as Email attachments, for a fee. The Saskatchewan Archives reserves the right to refuse to scan archival materials if they are fragile or damaged. Orders for digital reproductions must be accompanied by a completed Digital Reproductions Agreement. At present, data transfer via FTP can only be delivered from Regina.
Our current fee schedule describes all available reproduction and special services, and states their associated fees.
Copyright
It is the policy of the Saskatchewan Archives and its staff to comply with the spirit
of the federal Copyright Act and regulations pursuant to that Act. You may consult the
Act online at: http://laws.justice.gc.ca/en/C-42/index.html.
In accordance with the regulations of the Copyright Act, which came into force on September 1, 1999, persons requesting a copy of a work(s) from an archive are hereby notified that:
- Any copy is to be used solely for the purpose of research or
private study; and
- Any use of a copy for a purpose other than research or private study may require the authorization of the copyright owner of the work in question.
The following information will be made available, upon request in writing, to the author of the work, the owner of copyright in the work, or the representative of the author or owner of copyright:
- The name of the archive making the copy;
- The name of the person requesting the copy or, if the request for the copy is made by another institution on behalf of a person who is a patron of the other institution, the name of the patron and the archive making the request;
- The date of the request; and
- Information that is sufficient to identify the work copied.
In cases where a copy of an archival document that is not in the public domain is required for a purpose other than research or private study - for example, when a copy of a photograph is required for publication in a book or on a website, or for broadcast purposes - a letter of permission from the copyright holder will be required before a copy of the document will be reproduced.
It is recommended that researchers consult the Copyright Act and seek legal advice where questions regarding the interpretation of copyright arise. It is not the role of the Saskatchewan Archives to interpret the Copyright Act for researchers. Researchers must accept responsibility for determining copyright obligations.
Ordering Copies
Copies can be ordered by filling out either or both of our request forms: the Request for Textual Reproductions form, or the Request for Photograph, Audio or Moving Image Reproductions, which are both posted here
in pdf format, and which may be viewed or printed using Adobe Acrobat. (If you are ordering both textual and photograph/audio/moving image reproductions, you will have to submit two forms.)
Please complete the appropriate form(s), including your name and address, the type of copies being requested, your signature (at the X after the conditions of service), and a fully detailed description of the copies being requested.
Forms of Payment
Payment for goods and services must be made in Canadian dollars, and may be made by cheque, money order, VISA or MasterCard.
(Please do not send cash in the mail.)
Note: Saskatchewan Archives does not have a secure online system for receiving credit card payment, therefore we strongly discourage
our clients from sending credit card information in an e-mail or contact form via the internet. Instead, we recommend that clients
phone us to arrange credit card payment, or send credit card information (cardholder name, card number, expiry date) by regular mail
or fax.
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